What is DIR 3 KYC?

A director identification number or DIN is a type of identification number that is allotted to a person who is already a corporation director or willing to become a director. To obtain the DIN, an individual should submit the e-Form DIR-3 application, which is a one-time process for becoming the director of a company or more. 

However, due to a recent change in MCA’s register, all directors having DIN is required to submit their KYC details in e-Form DIR 3 KYC yearly.

Purpose of the Form DIR-3 KYC

Every director is committed to informing all the companies where he or she is the director of the DIN, appointed for the position by Form DIR-3. It should be done within 30 days of receiving the notification of the accent of DIN. In the same way, the secretary and manager of a company are bound to inform of their income-tax PAN details. The company should provide additional information about the DIN of the directors to the registrar in Form DIR-3 within 15 days of receiving the notification.

Who is needed to submit Form DIR 3 KYC?

All company directors are needed to submit their KYC details to the MCA portal. As per the guidelines of MCA, they must meet the following conditions:

• The Director Identification Number (DIN) was allotted before or on March 31, 2018
• Approved status of DIN

What is e-Form DIR 3 KYC for Directors?

Any DIN holder who files his KYC details for the first time with the MCA portal, is instructed to file all KYC details only through an e-Form DIR-3 KYC. There is no other way for individuals who file for the first time. Additionally, if any DIN holder is willing to change or update some information of their KYC, they should also go through the same filing of e-Form DIR-3 KYC. 

What is Form DIR-3 KYC Web?

Every DIN holder who has submitted e-Form DIR-3 KYC in the last financial year and does not need any update in his previously submitted KYC details, can go through his annual KYC by using the DIR-3 KYC web service. This form examines the details filled in by the DIN holder in his last year’s e-Form DIR-3 KYC. 

Applicable Fee for form DIR-3 KYC

In a financial year, if the Form DIR-3 KYC for Directors is filed under the due date, there is no need to pay any fees. But, filing after the due date, a fee of Rs. 5000 needs to be paid. And, it will display the DIN status ‘Deactivated due to non-filing of DIR-3 KYC.’

Documents Required to File DIR 3 KYC Form

The important documents required to file DIR 3 KYC form are mentioned below:

• Aadhaar card
• Details of date of birth, gender etc.
• Details of Nationality and citizenship
• Driving License
• PAN Card
• Passport (mandatory when DIN holder is of foreign nationality)
• Personal Mobile and Email ID
• Residential address proof.
• Voter’s Identity card

How to apply DIR 3 KYC for directors?

Here are the detailed steps to file the DIR 3 KYC Online –

Step 1- Download the form

• The crucial step is to get a copy of the DIR-3 KYC form. Any individual can download it from the MCA’s portal.

Step 2- Fill in the DIN details

• The DIN should be filled in on the KYC form, if it indicates the status of ‘Approved.’
• In case of a DIN deactivation due to non-submission of the KYC Form, then directors can reactivate their DIN. They need to fill out the form after the allowable due date and pay late filing fees.

Step 3- Fill out the DIR- 3 KYC Form with the required information.

Directors must provide the correct details and follow the prescribed criteria for the details. 

Name the applicant must enter his own first and last name, as well as his father’s first and last name. There are a few things to keep in mind:

• The director should enter his and his father’s full name. (As mentioned on his PAN card)
• Short forms of names, single alphabets, or acronyms are not allowed.

Nationality

• A director is required to enter his nationality.
• Directors having foreign nationality should declare the nationality entered in their passport.

Age Declaration

The date of birth of the director should be entered in the pattern DD/MM/YYYY. The minimum required for the director is 18 years and the underage applicant is disqualified from filing this application.

Address

A director is required to enter his permanent residential address and should attach proof of the same. If the current residential address is different from the permanent residential address, then the current residential address should be provided. 

(Note: A foreign pin code is applicable only when the selected state is “NA.”)

Step 4: PAN verification

A director should enter his PAN number and click on the option of ‘Verify income-tax PAN’. The system will verify the information of the director through the PAN number. The PAN number entered in the form should be the same as mentioned in the DSC. 

Note – if foreign natives do not have a PAN, then the name entered on the form should be the same name mentioned on the DSC for a successful authentication.

Step 5- Update contact details and verify OTP

• A director should update his contact information such as his phone number and e-mail address to be verified using an OTP.
• After entering the details and submitting them, select the option of ‘Generate OTP’. OTPs will be issued separately for both the mobile number and the email address.
• Keep in mind that an OTP can be issued for the mobile number and email address up to 10 times a day and twice every 30 minutes for one DIR-3 KYC form. 
• Directors who are not Indian citizens are allowed to enter country codes other than +91/91/0.

Note: The documents mentioned above should be properly attested and uploaded by the applicant. The applicant is also required to sign digitally for further additional attachments.

Step 6- Authentication of e-Form

To validate the e-form, it should be digitally signed by a Cost Accountant, Chartered Accountant, or Company Secretary who is licensed to practice their profession. After a complete examining of the details, click on the ‘Submit’ option.

Step 7- SRN Generation

On successful submission of the e-Form DIR-3 KYC, an SRN is generated and provided to the user for future MCA communication.

Step 8- Email communication

After SRN generation, the applicant will receive an email containing a receipt of the form on his registered email ID. When the approval email is received, the filing of e-Form DIR-3 KYC is completed.

Points to remember while filing e-Form DIR-3 KYC

• On filling out the e-form DIR-3 KYC, the director should provide their active phone number and email address. An OTP will be sent and need to verify this information.
• It is instructed to use the director’s digital signature for this e-form.
• Directors should confirm that the e-form is attested by a practicing Cost Accountant, Chartered Accountant, or Company Secretary.

How to File Form DIR 3 KYC WEB online?

The process of filing Form DIR 3 KYC Web is described here – 

• The Applicant should log in to the MCA portal with valid login details. 
• After login, click on the MCA service option and choose DIN services. From the services list, choose the option of DIR-3 KYC Web.
• Provide the contact number, DIN details, and email ID on the given page.
• Now, click on the ‘Send OTP’ option. An OTP will be generated and sent to the applicant’s registered mobile number and Mail ID. Provide the same OTP to verify it.
• On the page, the DIN holder’s pre-filled details will display. Confirm all the details, and click on the Submit option.